Mail User Guide
There are various ways to work with attachments in email messages you receive.
Open the message that contains the attachments. The email can be open in the Outlook for Mac reading pane or in its own window. Select Message Attachments Download All. Or, press Command+E. Now, from the top menu bar select message option. From the message, dropdown menu selects attachment, and select download all option.
View email attachments
In the Mail app on your Mac, select a message that includes attachments.
Look for the Attachment icon next to the sender’s name in the message list.
In the message, do one of the following:
Open an attachment in an app: Double-click the attachment.
Preview an attachment without opening it: Select the attachment, then press the Space bar, or force click the attachment.
Some attachments—like images or one-page PDF documents—are displayed directly in the message. If you’d rather view the attachment as an icon, Control-click it, then choose View as Icon from the shortcut menu. To display the attachment again, Control-click it, then choose View in Place.
Save email attachments
In the Mail app on your Mac, move the pointer over the header of a message.
Click the Attach button that appears, click the name of an attachment or choose Save All, then choose a location.
You can also select a message, then choose File > Save Attachments. Or drag an attachment from the message to the desktop to save it there.
Click Save.
Email attachments are saved in the Downloads folder, available in the Dock. To specify a different location, choose Mail > Preferences, click General, then select a folder.
Delete email attachments
In the Mail app on your Mac, select a message that includes one or more attachments.
Choose Message > Remove Attachments.
The message remains in the mailbox and is annotated to indicate that all attachments were manually removed. For IMAP accounts, attachments are also deleted from the mail server and can’t be retrieved.
When you delete a message that includes an attachment, the attachment is deleted too. To change this setting, choose Mail > Preferences, click General, click the “Remove unedited downloads” pop-up menu, then choose an option. Mail doesn’t delete attachments that you have saved.
Mail automatically downloads attachments you receive based on the download option you set in Account Information preferences in Mail.
If you send or forward images or PDF documents you receive to other people, you can add comments, drawings, or a signature to the attachments before you send them. See Mark up email attachments.
Email attachments play a vital role in every email client application, be it Outlook 365 or any other, specially when the data is in the form of images, videos, PDF files, or other items. Now many users remain confused over the task to export these attached files to their local storage. Keeping that in mind, we are going to describe a step by step tutorial on how to download attachments from multiple emails in Office 365 mailbox to local storage.
Now, saving every attached file to desktop can be a tedious task, wasting hell lot of time. So let’s analyze how to download attachments from Outlook Office 365 in a really short time span.
Also Read: Top 3 Ways to Extract Attachments from Outlook PST Emails
So let’s get started!
First let’s start with the manual steps:
Download Attachments from Office 365 Manually
So, for the case when you are getting an email containing multiple attachments, here is how you can download attachment from Outlook 365 to a single folder on your local storage:
- Open your Outlook 365 mailbox.
- You will find a “Download All” option (link) around the attachments, which will export a zip file of the attached files. (You will find this ZIP file in the Downloads folder.)
- Now click on File and then click Save Attachments option.
- Under Save All Attachments, select the data items you desire to save.
How To Download Attachments From Outlook On Mac Os
- Tap on the Ctrl key and hold long to add or remove selective data items.
- Tap on the Shift key and hold long to choose multiple attachments in your list.
5. Click on OK.
6. Choose the desired folder to save the files >> Click OK.
Download All Attachments from Office 365 for Mac
- Go to your Outlook 365 Inbox.
- Select the attached file that you want to download and right-click >> click on Save All (Or you can press Shift+Command+E on your keyboard as a short-cut)
- Now click on Save All Attachments option.
- Navigate to the desired location >> click Choose
- Now open the email containing desired attached files >> click on the Preview option
- Now select the files that you want to download.
- Click right on any email >> SaveAs >> select the desired location for the file.
- Click on Choose.
What if there are Bulk Emails containing multiple attachments and you can’t download attachments from Office 365 with above steps?
Quick Solution to Download Attachments from Multiple Emails in Office 365 (Recommended)
The above manual steps were to download multiple attachments from a single email in Outlook 365. If users have bulk emails and want to download attachments from multiple emails in Office 365 quickly, then as a safe and instant solution, Outlook Attachment Extractor is highly recommended.
The software to automatically download attachments from Outlook 365 reduces the manual task by 90% and takes the lead to download attachments from Office 365 without any hassle.
Here are the four simple steps to download attachments from Office 365
Step 1: First, download and install the software
Step 2: Now, select Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles or Mac Outlook 2011 Identities option
Outlook For Mac
Step 3: Choose the destination location to save the resultant attachment files
Step 4: At last, click on the Export button to start the process.
The software is also available for Windows versions to download attachments from Office 365
How To Download Attachments From Outlook On Mac Shortcut
Here is the demo version of the software that provides you the facility to download the first 25 email attachments from your Office 365 account.
Moreover, if you want to create a backup all your Office 365 data, then you can try PCVita Office 365 Backup this tool is capable to take backup of Office 365 entire data along with emails, contacts, calendars, and other data items in bulk. The tool provides the facility to download Office 365 mailbox as PST and EML file formats on your desktop.
Furthermore, you can restore the locally saved PST file to Office 365 mailbox with the help of the Restore option provided by the O365 Backup & Restore software.
Bottom Line
Although users can use both manual steps as well as automated solution to download attachments from multiple emails in Office 365. But in situations where the user is unable to download attachments from Office 365 due to very huge data, we would recommend to use the automated software as it will avoid the data loss fears and quickly export Outlook 365 attached files to your local storage.